What's left to collect. And from whom.
Your total to collect at the top, and each client's unpaid sessions below. No spreadsheets, no notebooks, no mental math.
Scheduling and payments for session-based professionalsFor session-based professionals
The calendar that knows who's paid.
Add a client once and the month's sessions fill in on their own, each with its fee. Mark a payment with one tap, see what's left to collect and send a ready-to-go payment reminder on WhatsApp.
Free for up to 4 clients · Premium with a 14-day free trial
Made for therapists, counselors, psychologists, speech therapists, tutors and anyone who charges by the session.
New in the appInsightsCloud syncPhone calendar
How it works
Three steps,
and the app does the rest.
Add your client
Name, fee and how often: weekly, every other week or monthly. Or bring them straight from your phone calendar.
Your calendar fills in
The month's sessions show up on their own, and any that fall on a holiday or your time off are cancelled for you.
Get paid, stay on top of it
One tap marks a session as paid. Anything unpaid goes into your total to collect.
Features
Your income,
as clear as your calendar.
Premium
Get paid without the awkward talk.
A ready-to-send WhatsApp message lists each unpaid session and the total. Just review it and hit send.
Holiday?
Your calendar already knows.
Sessions on holidays, vacations and days off are cancelled for you, and everything picks back up afterward.
PDF receipts, in seconds.
Receipts, attendance letters and a superbill template, with your details, ready to send.
Your month at a glance.
What came in, what's forecast and what's left to collect. Insights and charts on the Essential and Premium plans.
And also
- Activity log: what changed, when and on what kind of device, with a spreadsheet export
- Intake sessions before ongoing care starts
- Your practice's own words: client, patient or student; session, class or appointment
- A reminder before every session, up to a week ahead
- No-shows, reschedules, extra and one-off sessions
- Repeats like "the last Thursday of the month"
- Groups with each member's fee (Premium)
- Prepayments and discounts (Premium)
- Events and appointments in the same calendar, all-day ones too
- Your currency and local formats; 12- or 24-hour time
- 8 color palettes, including a night mode
- Guided tours inside the app
- Full backup
- English, Portuguese and Spanish
Insights
PremiumYour whole practice,
on one screen.
On a computer, iPad or tablet, Insights shows your last year of work and what's coming up. Each chart states its takeaway in plain words, with a line on how to read it.
Your year, month by month
What came in each month, your best month and the average, compared with the year before when there's enough history.
What needs your attention
Who is back from a break this week, who missed the last two sessions, who is down to their last scheduled sessions, prepaid credit running out and upcoming birthdays.
Your schedule by day and hour
The time slots that fill up every week and the ones that stay open, over the last 13 weeks, plus the hours you worked.
Who joined and who left
How many clients started, how many ended and how many stayed past the first three months.
The months ahead
The value of the sessions already booked for this month and the next two, compared with the three before.
How fast you get paid
Out of every 100 payments, how many arrive by the day of the session, and how much of what's unpaid is old.
On Premium, on big screens: on a computer in your browser, with the cloud, and on iPad and tablets.
Discover InsightsCloud sync
PremiumStart on your phone.
Pick up on your computer.
With the cloud on, your phone, tablet and computer always match. Marked a payment on your phone? It already shows up in your browser.
The app on your computer
Open app.getsessionflow.app in your browser and sign in with the same Google or Apple account. Nothing to install.
Built for big screens
Your client list and profile side by side, week and month views of your calendar, documents with a preview alongside, and Insights.
Every device in sync
Syncing happens on its own. New phone? Sign in with the same account and your data comes right down.
Every change on record
The Activity log shows what changed, when and on what kind of device, and you see it on all of them.
Protected
Your data is stored on Google Cloud in São Paulo, Brazil, protected in transit and at rest, and only your account can access it.
Your call
It's optional: without it, everything stays on your device. Turn it off or delete it anytime, right in the app.
The cloud is part of Premium. It syncs and doesn't replace backups, so keep exporting copies from Backup & Restore.
How the cloud worksPhone calendar
On every planAlready keep your schedule on your phone?
Bring it over in minutes.
Session Flow reads your phone's calendar, with the accounts you already use there (Google, iCloud, Outlook), and turns recurring appointments into clients with their schedule set up. You review each person before anything comes in.
You choose
No calendar is selected for you. You pick where to bring them from, and from what date.
One card per person
Each person becomes a card: session, event or skip. Adjust the name, the fee and how you charge right there.
Existing clients stay as they are
Same days and times? The client is simply linked to the calendar. Their history and payments don't change.
Check back later
Something changed in your calendar? The app shows what changed there, a moved session, a deleted one, a new time, and you decide one by one.
The app only reads: nothing changes in your calendar, and nothing leaves your phone. On every plan, on Android and iPhone.
See how importing works
Who it's for
Made for people who charge by the session.
Session Flow uses your own word for the people you see — client, patient, student — and adapts to how each profession bills. See how it fits your routine:
- TherapistsWeekly clients, holidays and time off, superbills, and no clinical notes.
- TutorsWeekly lessons, monthly billing, small groups and trial classes.
- NutritionistsConsultations and follow-ups, prepaid packages and PDF receipts.
- Speech therapistsWeekly sessions, the parent as the contact, attendance letters.
And also for physical therapists, personal trainers, coaches, music teachers and anyone with regular clients.
Privacy
Your data stays on your phone.
Without the cloud, everything stays on your device: we don't receive, see or store what you record in Session Flow.
- No account requiredUse the app with no sign-up and no login.
- No ads, no trackersNo advertising, usage analytics or tracking tools.
- Optional cloudOn Premium, only if you turn it on: a copy on Google Cloud in São Paulo, Brazil, to sync your devices.
- You're in controlTurn the cloud off, delete its data or your account from within the app, anytime.
Session Flow is not a clinical record: there are no fields for diagnoses or clinical notes. Read the Privacy Policy
Plans
Start free. Upgrade when you're ready.
Free
To get started
- Up to 4 active clients
- Full calendar and reminders
- Import from your phone calendar
- One-off sessions and reserved time slots
- PDF receipts and letters
- WhatsApp reminders
- Activity log and full backup
Essential
Monthly
- Up to 40 active clients
- Everything in Free
- Full statistics
- Reminders and documents without Session Flow branding
Premium
Monthly, yearly or lifetime
- Everything in Essential
- Up to 1000 active clients
- Cloud sync across phone, tablet and computer
- Insights: your practice in charts, on a big screen
- WhatsApp payment reminders listing unpaid sessions
- Groups, prepayments and discounts
- Unlimited vacations and time off, by date range
You'll see prices in the store, in your local currency. You subscribe and cancel through the App Store or Google Play.
FAQ
Frequently asked questions.
Where is my data stored?
On your device. Without the cloud, we don't receive, see or store what you record. The cloud is optional, part of Premium, and only works if you turn it on.
Do I need an account?
No. You only need an account (Google or Apple) if you turn on the cloud to sync your devices.
Does it work on a computer?
Yes, on Premium with the cloud on: open app.getsessionflow.app in your browser and sign in with the same account. It's the same data as on your phone, on a screen made for computers, with week and month views and Insights.
What is Insights?
A screen with your practice's charts for computers, iPads and tablets: what came in each month, how fast you get paid, your schedule by day and hour, who joined and who left, and what needs your attention this week. It's part of Premium.
Can I bring in my Google or iPhone calendar?
Yes. In Settings › Phone calendar, the app reads your phone's calendar, with the accounts on it, and sets up your clients with you, one person at a time. It only reads: nothing changes in your calendar and nothing leaves your phone. On every plan.
Is the cloud a backup?
No, it syncs. Anything you delete on one device goes away on the others. To keep a copy, keep exporting backups from Backup & Restore.
Is it available for iPhone and Android?
Yes, and for iPad and Android tablets too.
How does the free trial work?
The trial is run by the store. When you subscribe to Premium in the app, the App Store or Google Play gives you 14 days at no charge. To avoid paying, cancel in the store before the trial ends (on iPhone, at least 24 hours before); if you don't, the store starts charging for the subscription.
How do I cancel?
Through the store. On Android: Google Play › Subscriptions. On iPhone: Settings › your name › Subscriptions. The store manages the subscription.
Can it create superbills?
Yes. Documents include session receipts, attendance letters and a superbill template your clients can use to request insurance reimbursement.
Is Session Flow a clinical record?
No. There are no fields for diagnoses or clinical notes: it only keeps what your calendar and payments need.
Can I charge monthly or for groups?
Yes. Charge per session or per month, and the app does the math. Groups, with each member's fee, are part of Premium.
Start today, for free.
Up to 4 clients at no cost. Premium comes with 14 days free.
Premium subscriber? Use it in your browser too: app.getsessionflow.app
