Session Flow for
Session Flow for physical therapists
Session Flow is a scheduling and payments app for professionals who work by the session. For a physical therapist in private or cash-based practice, that means you add a patient once, with the days of the week, the number of visits in the plan of care and the fee, and the schedule fills itself in. Each visit already knows whether it has been paid.
The whole plan of care on your schedule
- The plan of care becomes a rule: twice or three times a week, at the same times, until the number of visits is reached. Choose "ends after 12 sessions" and the app books them all.
- More visits after the re-evaluation? Add a new rule with the visits left, on the same patient.
- Holidays and your time off take the sessions off those days; a patient who travels gets a pause of their own.
- Each patient has their own session length, and the app warns you when two times overlap.
Packages, no-shows and payments
A prepaid package becomes a balance, and each session draws from it (Premium). Patients who pay per visit have a Mark as paid button on the day; whatever is unpaid goes into the total to collect, patient by patient. You can also bill by the month: a flat fee or the sum of the sessions. A no-show is recorded and stays on the account if that is your policy.
Reminders and payment messages
The session reminder, with the day and time, comes ready for WhatsApp on every plan. On Premium, the payment message comes ready too, with each open session's date and the total.
Receipts and superbills
Receipts per visit or per month, attendance letters and a superbill template for patients who use out-of-network benefits, as PDFs with your details and the patient's.
What it does not keep
Session Flow is not a clinical record: there are no fields for evaluations, progress notes or diagnoses. It takes care of the schedule and the payments, and the data stays on your device (the cloud is optional, on Premium).
Questions physical therapists ask
Can I book a plan of care of 12 visits, twice a week?
Yes. Add the two weekly times and set the repeat to end after 12 sessions. The app books the dates and stops when the plan of care ends.
A patient paid for a package up front. How do I record it?
On Premium, record a prepayment: it becomes a balance, and each session uses part of it. On the other plans, mark each session as paid on the day the money came in.
I run Pilates or aquatic therapy groups. Does it work?
Yes, on Premium: the group has one time slot, and each participant has their own fee, no-shows and payments.
Can a clinic with several therapists use it?
Session Flow is made for clinicians who work on their own: each therapist uses the app with their own patients. It has no front desk, shared schedule or insurance billing.
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