Session Flow for
Session Flow for therapists
Session Flow is a scheduling and payments app for professionals who see clients by the session. For a therapist or counselor in private practice, that means: add each client once, with their regular slot and fee, and the month fills itself in; every session that happens already knows whether it has been paid.
What changes in your week
- Each client's standing appointment becomes a rule: every Tuesday at 3 pm, every other week, twice a week. You set it once and the sessions show up, month after month.
- Holidays, your vacation and days off take the sessions off those days. When a client travels, a pause with a start and an end does the same for them alone.
- Today's session shows the fee and a Mark as paid button. One tap and it's done. Whatever isn't paid stays open, and the app adds it up, client by client.
- A no-show stays on the record and on the bill, if that is your policy. Reschedules, extra sessions and one-off sessions fit in the calendar too.
- Charge per session or per month, and choose when the payment is due: before the session, after it, or on a day of the month.
Getting paid without the awkward talk
On Premium, the payment reminder comes out ready for WhatsApp, with the date of each open session and the total. You review it, tweak it if you like, and send. The session reminder, with the time and the video link, is on every plan.
For clients who prepay or buy a package, the prepayment becomes a balance that each session draws from (Premium). Discounts on a session or a month are recorded, no mental math.
Receipts and superbills
Session receipts, attendance letters and a superbill template, as PDFs, with your details and the client's. The templates come ready and can be edited and saved as your own.
Confidentiality: the data stays with you
Session Flow is not a clinical record. There are no fields for diagnoses, treatment notes or progress notes: it keeps names, contacts, times and payments. And without the cloud, everything stays on your device: we don't receive, see or store what you record.
The cloud is optional and part of Premium: if you turn it on, the same data appears on your phone, tablet and computer's browser. It is hosted on Google Cloud in São Paulo, Brazil.
Getting started
Add your first client, or bring in your phone's calendar: the app reads what is there, shows who it recognizes and creates the records you confirm. If you start new clients with intake sessions, you book them one at a time and switch to a standing appointment with one tap once you both commit.
Questions therapists ask
Does it work for telehealth?
Yes. Each client can have a video link (Meet, Zoom or another). The session opens the room with one tap, and the WhatsApp reminder carries the link.
My clients have different fees. Is that a problem?
No. The fee belongs to each client and can change on a set date. Statistics add everything up; the calendar shows each session with its own fee.
Can I see what I collected this month?
Yes: received, forecast and what's left to collect are in Statistics, by month, week or day. Insights and charts are part of the Essential and Premium plans.
Does the app store session notes?
No. It is not an EHR and has no clinical fields. It only keeps what your calendar and payments need.
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